Governance
Comail is operated by Atmosphere Mail LLC, a Washington State limited liability company. Scott Lanoue is the sole operator. There is no board, member vote, or cooperative membership today.
Comail plans to become a cooperative. The proposals below do not give current users voting rights or set a conversion date. Check the Builder console for current service plans and prices.
Current decisions and policies
Section titled “Current decisions and policies”The LLC is the counterparty for Comail’s Terms of Service, Acceptable Use Policy, and Data Processing Addendum. The operator manages the service and decides its policies.
The labeler issues labels such as verified-mail-operator, relay-member, and clean-sender under the current rules. Relay code defines warming limits and automatic pause thresholds. The operator can change those rules through reviewed code changes.
The relay-member label describes use of the relay. It does not confer cooperative membership. See member labels.
Proposed cooperative conversion
Section titled “Proposed cooperative conversion”Conversion would require legal review, a sufficient member base, and a published Cooperative Member Agreement. No date or membership threshold is set.
The agreement would need to define:
- Who can become a member and what each member contributes.
- Voting rights and how votes are counted.
- How members propose and change policies.
- Exit terms and dispute resolution.
- How the cooperative is funded.
The proposed voting model is one member, one vote, regardless of sending volume or plan. The membership rules are unresolved. They must also prevent someone from creating many accounts to control a vote; a verified DID alone does not prevent this.
The proposal is for founding members to review and ratify the agreement before conversion. No ratification process is available today.
Proposed policy process
Section titled “Proposed policy process”Under the proposed model, changes to label rules, pause thresholds, or suspension criteria would be published for member discussion and a vote before they ship.
Two constraints would remain:
- The operator must be able to stop active abuse immediately, with review afterward.
- Receiving providers set their own requirements. Members could decide how Comail responds, but could not change a provider’s rules.
These procedures and the tools to support them are not implemented.
Pauses and appeals
Section titled “Pauses and appeals”When Comail pauses a domain, the member can see the reason in /account. Fix the cause before using the unpause control. A domain pause and an account suspension are different restrictions; see bounces and suppression.
The operator currently reviews disputed restrictions. A future cooperative could have an appeals committee with published criteria. Its membership, process, and authority would need to be defined in the member agreement.
Member agreement and data handling
Section titled “Member agreement and data handling”A Cooperative Member Agreement would define membership and governance rights. No such agreement is in effect today.
The Data Processing Addendum describes Comail’s handling of personal data. It is separate from any future cooperative agreement. Use the current service terms and DPA to assess your organization’s requirements.
Current limits
Section titled “Current limits”Comail has one operator and no member voting system. The relay source has an AGPL-3.0 license, but its current repository is private. Public labels describe member DIDs; they do not provide automatic account migration to another relay.
The cooperative agreement, voting system, policy process, appeals committee, and legal conversion remain proposed work. See federation for the separate questions about multiple relay operators.